Office of the Clerk of Courts

Evans County, Georgia

Superior Court, State Court, Juvenile Court

Gail B. McCooey, Clerk

 

Post Office Box 845

123 West Main Street

Claxton GA  30417

Phone: 912-739-3868                               FAX 912-739-2504

 

Hours of Operation:  Monday – Friday, 8:00 a.m. until 5:00 p.m.

 

Clerk of Court Staff:

Kathy P. Hendrix, Clerk of Court

Sheila S. Blackburn, Chief Deputy Clerk

Angelina Harbaugh, Deputy Clerk

Ann Griffin, Deputy Clerk

Melinda P. Boyett, Deputy Clerk

 

 

Services

 

The office of the Clerk of Courts of Evans County, Georgia is staffed and structured into divisions to provide:

• Clerical, administrative and support services to the three courts the office serves;
• Management of real estate and personal property records of the county;
• Additional services required by law and as a courtesy to the citizens of the county

           

The three divisions of the office are listed below.

 

Business/Administrative Division

 

The Business/Administrative Division of the Office of the Clerk of Courts of Evans County provides many auxiliary services. Primarily this division is responsible for administration of the office and accounting for all funds paid into the registries of the courts is serves. Other services provided by the division are:

 

• Jury Management – maintaining and managing all jury pool information for the county, summoning and notifying jurors, and managing juries during jury selection and trials
• Notary Public – issuing and approving all applications for notary public for citizens of Evans County.
• Partnerships – filing and maintaining all records for partnerships within the county
• Trade Names – filing and maintaining all records
• Veteran’s Military Records OCGA 15-6-72 provides the Clerk of Superior Court shall record and index the discharge certificates     (DD-214) of all former members of the armed services of the United States residing in the county, showing their discharge from military services.

 

There is no filing fee for this service, nor is there a fee for obtaining copies, certified or otherwise. However, to protect military discharge records against fraudulent misuse, strict enforcement of Georgia laws are followed concerning who may view and receive copies of discharge records. The following is a synopsis of the law governing the confidentiality of records.

Georgia Laws, Code Section 15-6-72.

"(c)(1) Any DD-214 record filed pursuant to this Code section shall for a period of 50 years following its filing be exempt from Chapter 18 of Title 50, relating to open records. During that 50 year period, it shall be unlawful for any person to permit inspection of any such record, to disclose information contained in any such record, or to issue a copy of all or any part of such record except as authorized by this subsection or by order of a court of competent jurisdiction.

(2) Upon presentation of proper identification, any of the following persons may examine a record filed pursuant to this Code section or obtain free of charge a copy or certified copy of all or part of such record:

(A) The person who is the subject of the record;
(B) The spouse or next of kin of the person who is the subject of the record;
(C) A person named in an appropriate power of attorney executed by the person who is the subject of the record;
(D) The administrator, executor, guardian, or legal representative of the person who is the subject of the record; or
(E) An attorney for any person specified in subparagraphs (A) through (D) of this paragraph.
(3) Records kept pursuant to this Code section shall not be reproduced or used in whole or in part for any commercial or speculative purposes.
(4) Any individual, agency, or court which obtains information pursuant to this subdivision shall not disseminate or disclose such information or any part thereof except as authorized in this subsection or otherwise by law.
(5) Violation of this subsection shall constitute a misdemeanor and shall be punished by a fine not to exceed $5,000.00; provided, however, that the clerk of the superior court shall not be liable and shall be held harmless for any act of any person who copies, reproduces, or uses records in violation of this subsection

 

 

 

Property Division

 

The Property Division is responsible for receiving, recording, processing, indexing and reproducing all records for land (real estate) and personal property bought, sold, or otherwise conveyed or encumbered in Evans County. The following records are maintained permanently by the Office of the Clerk of Superior Court, copies of which may be obtained by any citizen:

 

• Deeds (Administrator’s, Executor’s, Warranty, etc.)     
• Security Deeds
• Cemetery Deeds
• Judgments
• Liens and Executions
• Uniform Commercial Code (UCC) filings
• Affidavits
• Agreements
• Assignments
• Power of Attorney
• Easements
• Plats
• Federal Tax Liens/Releases
• Transfers
• Subordination Agreements

 

as well as other filings.

           

Judicial Division

 

The Judicial Division serves the following courts:

 

Superior Court                     State Court                    Juvenile Court

 

The Division is responsible for receiving, filing, storing and retrieving civil and criminal court records for Superior Court and State Court.  The division is also responsible for managing juvenile court records. All records are open for public inspection and copying except juvenile court records, to which access is limited to juvenile intake and probation offices and officers of the juvenile court (judges, clerk and clerk’s staff). The division provides support for each court through management of records and attendance during all court proceedings. Records are available through the division are:

 

 

 

Superior Court…

            General Civil Cases                  Domestic Civil Cases (Divorce and Child Support)

            Name Changes             Legitimations

            Condemnations             Modifications

            Contempt Petitions                   Family Violence Petitions

            Lis Pendens                              Criminal Indictments (felonies)

            Subpoenas

 

 

 

State Court…

            General Civil Cases                  Criminal Accusations (misdemeanors)              

            Traffic Citations                        Bond Forfeitures

            Subpoenas

 

 

Juvenile Court…

            Deprivation Petitions                 Unruly Petitions

 

All juvenile court records are confidential and are not accessible to the public. Access is limited to juvenile intake and probation officers and officers of the Juvenile Court  (judges, clerk and clerk’s staff).